Indexing of existing directories

[wouterkitsz]

I'd like to try out OpenKM as a repository for our documentation. We have a couple of directories that I would like to add to OpenKM for management and indexing. Because of the large number of files, I would like to know if there's an option during installation where I can tell OpenKM to use a certain directory as the repository so it can index all those documents at installation time. All newly added documents would be either placed in that directory, or added via the webinterface. So it's crucial OpenKM somehow supports a delta functionality (periodically scanning directories for changes) and adding new files to the repository.
Is this possible?

[jllort]

First must understanding that all information is stored in OpenKM repository.

About this kind of feature, you're talking about importing documents from some network resource or some local folder no ? that could be done in several ways, the most easies is make some crontab task an a minimal application for it. The problem could be more easy if after importing a document can be deleted from the origin, if not then we're on some unidirectional integration looking for new documents / folders.

I don't know why you need it, and why you can not use OpenKM directly to uploading actual files and then users working with it. I would like to understand better the scenario and reason why this new documents, folders are created on other folder .... more information about it could be usefult to suggest you a good strategy to solve it.

[wouterkitsz]

We have an existing network drive with thousands of files and directories. If we are going to use OpenKM, these files are not going to be uploaded to the OpenKM repository one by one. So the requirement is: is there a mass (and when I say mass, I mean in terms of gigabytes and hundreds of files) way to upload files to the repository, or create one and then have OpenKM index those files?

Let's skip the requirement for newly added files for now, as the above is more important.

[jllort]

Obviously there's a import and export option ( second is too important if someday decide not continue using openkm and if you're rating other DMS consider always take a look how can extract your information on future ).

Take a look here:
http://wiki.openkm.com/index.php/Administration_Guide at bottom you've got repository import and repository export option.

The idea is when documents are finally uploaded to openkm, should be deleted from your network resource ( you can take some months for security reason, but disabling accessing to prevent duplicated operations to DMS and older network resource ). Tell me if really we've answered your question.

I suggest take a look at all documentation, there's a lot information that should be readed to understanding what you've got in your hands. I suggest pay attention at
http://wiki.openkm.com/index.php/Quick_Install
http://wiki.openkm.com/index.php/Basic_ ... _knowledge
http://wiki.openkm.com/index.php/Applic ... figuration
http://wiki.openkm.com/index.php/Troubleshooting
http://wiki.openkm.com/index.php/Installation_Guide

[wouterkitsz]

Thanks! I think you've answered my most important question. With the import function of OpenKM I think I can swiftly import the files I want to the right place in OpenKM.

I've read a couple of the guides and WIKI's you mention, but I will pay more attention to them the coming days.