Open Source Document Management System | OpenKM

Hi OpenKM Team,

I'm currently testing the workflow feature on my OpenKM instance, but I'm facing an issue where no process appears in the "Start Workflow" dropdown after deployment.

My environment:

• OpenKM Version: 6.3.13-DEV (build: 058e5bf)
• I’m using Eclipse to deploy the process (.jpdl.xml, .gpd.xml, and .jpg)
• Deployment is reported as successful in the Eclipse plugin
• The process image is visible under the Workflow > Process Definition tab
• However, when I go to a document and click “Start Workflow”, the dropdown is empty

What I’ve tried:

• Verified that task-node1 exists in the .jpdl.xml
• Restarted Tomcat / OpenKM
• Cleared browser cache
• Verified user has sufficient permission

Deployment log shows:
Process definition '2' has no forms.xml file

I noticed that the official tutorial video (https://www.youtube.com/watch?v=9ugBYf5ggu8) doesn't mention needing a forms.xml, but the logs seem to require it.

¿Did you enabled in the profile?

jllort wrote: ↑Wed Jul 09, 2025 3:59 pm ¿Did you enabled in the profile?

Hi jlort,

Thanks for your reply. Yes, I have enabled the Workflow module in the profile settings.
My user okmAdmin is using the "Default" profile, and as shown in the screenshots, the Workflow option under Dashboard is checked.

However, the "Start Workflow" dropdown still shows no available processes.

Any idea what else I might be missing?

Thanks again!

I think in the profile you must set what workflows are available for the users. The screenshot shares is so small and I can not watch it. Check if you have enabled in a drop down list the workflow. Then refresh the UI.

jllort wrote: ↑Fri Jul 11, 2025 4:12 pm I think in the profile you must set what workflows are available for the users. The screenshot shares is so small and I can not watch it. Check if you have enabled in a drop down list the workflow. Then refresh the UI.

Hi,

Now that I’ve successfully enabled the workflow feature, I would like to know:
Where does OpenKM store the workflow history and results?

Specifically:

In which database tables are the process execution logs stored?

Where can I find information about:

Who performed each task

When tasks were started or completed

The current or final state of the workflow

Any variables or form values submitted during the workflow

I understand OpenKM uses JBPM for workflow. Could you kindly confirm which tables are used for tracking this information? Any sample SQL or documentation would also be appreciated.

Thanks in advance!

The table starting with JBPM_XXX ( it is the same database used by openkm )
Assigned task are shown in the dashboard
Some data is serialized in the database ( not the best for queries but is how the JBoss guys in this version decided to keep the data )

Currently, we are just going to release a workflow engine build by us to take full control on it. Before the end of August this website will be enable with information about it http://www.okmflow.com/