Open Source Document Management System | OpenKM

PostPosted:**Sat Jan 04, 2014 4:53 pm**

Hi, now that OpenKM is running after some mysql hiccups, I have some questions that I am hoping someone can help with.

1. Please confirm that to add categories, you go in the "Categories" left browser pane, and you create a new folder under "okm:categories" with the name of the category.. So in other words, categories in OpenKM are not considered as tags or keywords like in other document management systems, but as a folder hierarchy?

2. How can you assign a document type to documents? For example, drawings, letters, specifications, user guide, statement, receipt, etc)

3. May be a stupid question but I need to ask: when I right click on something in OpenKM (folder entry, item, document, etc), firefox's right-click menu appears on top of openKM's right click menu. Annoying. Is there a way to deactivate firefox's right click menus while in OKM?

4. In my previous DMS, I would have to enter a metadata name for each file uploaded to the system. For example, while a PDF file was named "whatever_0235_the_AAAA85_this-is_R02.pdf" I would enter something cleaner like "Electrical schematic R02" so when we browsed the DMS, it would be easy to search by keyword or simply by navigating the DMS since the files were associated to a name that was easily readable. I noticed OKM doesnt provide that possibility. Have I missed something?

That will be enough for now! I will continue experimenting with it and post back!

Thanks to all !!

EDIT: I answered the last question (#4).. OKM uses UUID's to rename the actual files in the repository, while the name in the browser window are only for human interaction. Brilliant. However, would there be a way to rename them (or be presented with the posibility) upon uploading them in the system?

PostPosted:**Mon Jan 06, 2014 9:16 am**

1- Categories are similar than metadata ( simply you navigate across other folder hierarcy ). Internally on database are similar than keywords.
2- The best option is use property groups ( metadata ). This is a good link for starting http://wiki.openkm.com/index.php/Proper ... nistration
3- Should be disabled by default is strange you see it. what firefox version are you using ? have you changed some configuration parameter, could you try openkm with firefox in other computer ?
4- You talk about title ? what to set some title to mask the real document name, is that ? In version 6.4 we got it in community should use metadata ( point 2 )

About question 4, I'm not sure I've been answered your question in attendance your last note ?

PostPosted:**Sun Jan 12, 2014 9:20 pm**

Thanks jllort for your reply!!!

1. Regarding the Categories, I understand better how to use them now!

2. As for the property groups, I will have to read a bit more about that... Not simple but may be effective/powerful! I think its worthwhile to spend some time to get this working.

3. For the Firefox menu, its a major annoyance... Nothing serious but its annoying to always have to hit Escape to make the browser's menu disappear.. I use Firefox 17.0.9 from the standard slackware linux packages.. I tried with Konqueror, but after I login, the process stalls at "Loading user values"... Looks like Konqueror is incompatible with OpenKM? With Seamonkey (also from Mozilla), its working just fine, the browser's right-click menu doesnt show up on top of OpenKm's menu.. I would like to try it on other computers, but I run only Linux here and all slackware/firefox with the same config. No, I havent modified Firefox's config at all, and same for OpenKM (only installed, configured mysql, etc)

4. I had missed something called UUID... Everything is OK and working just fine now.

Very nice work on the application so far I am impressed!!
Thanks!

PostPosted:**Mon Jan 13, 2014 10:31 pm**

About property groups

http://wiki.openkm.com/index.php/Form_E ... escription ( here is well explained field type )
http://wiki.openkm.com/index.php/Proper ... definition ( here for general property group = metadata group definition )
http://wiki.openkm.com/index.php/Proper ... nistration ( here where to set the definition )

I suspect almost people do not read first url, for it I post in first position althought url are in reverse ordering should be read. Sometimes start from the end can be interesting and then go back.

PostPosted:**Tue Jan 14, 2014 12:36 am**

Okay I will read these for sure!! Thanks for pointing out!

Some more small questions:

I have created a user account and started uploading documents in the taxonomy. I have noticed two problems so far

1. When I click on the "URL" button on the bottom pane to copy the document's URL in the clipboard, it copies the right URL but the URL has

http://localhost:8080/....

instead of

http://192.168.0.101:8055/....

which is the server's IP on the network and the right port number. With "localhost", its not usable because on the local computer, when I enter the link in firefox, of course it doesn't find OpenKM as its not running on the "localhost" but on a network server.. Also, on the server its running at a custom port (8055) because 8080 was already taken by another process.. How can I change the way OpenKM generates the URL to have the server's IP instead of "localhost" and 8055 instead of 8080?

2. I have created another user. When I login with this user, I can see all the documents I had created with the first user... How can I hide/protect everything except that of the current user? In other words, when I login with a specific user, I would like to see only the stuff of that specific user.

3. Since I am (and not planning to) use the Chat (great feature but I am the sole user for now), should I bother to deactivate it or is it useless to bother? I am thinking about resources or what not....

Anyways, its looking promising!!!
Thanks my friend!

PostPosted:**Wed Jan 15, 2014 6:15 pm**

1- Go to administration -> configuration ( application.url )
2- Should not propagate ROLE_USER and ROLE_ADMIN ( should only be used for pass login screen. The idea is user have at least two roles ROLE_USER ( for login ) and other ROLE_X what is used into repository for get grants. Take in mind all user will have ROLE_USER that means if you propagate this roles all users will get access everything.
3- Go to administration -> profiles ( next to users icon ) and disable what you want.

PostPosted:**Sun Jan 19, 2014 9:28 pm**

Hi, have you had a chance to look into the browser's right click menu issue I have been experiencing?

Do you know which parameter may control this behavior?

I'd like to fix this as soon as possible.. Its causing me grief as I often end up creating /moving/deleting/etc a wrong file or folder since the selection is behind firefox's menu and its cumbersome to have two menus on top of each-others...

Thanks!!

PostPosted:**Tue Jan 21, 2014 7:27 pm**

I do not know why is your browser affected if first notice about it. If you take a look at OpenKM/frontend/index.jsp there javascript try to disable it

Code: Select all

// Disable contextual menus in NS 4.
			function right(e) {
				if (navigator.appName == 'Netscape' && (e.which == 3 || e.which == 2)) {
					return false;
				}
				return true;
			}
			
			// Disable contextual menus in NS 6 and IE.
			function context() {
				return false;
			}
			
			document.oncontextmenu = function() { return false; };

For some reason this code is not going right to you, should investigate why ?

PostPosted:**Thu Feb 13, 2014 4:17 am**

jllort,

after my computer died, I upgraded to the latest Slackware release and installed the latest Java (1.7.0_51 b13) and the latest Firefox (24.1.0) which seems to have solved some minor annoyances such as the right click issue. Generally speaking, OpenKM looks snappier and feels more stable. I am enjoying.

I however face a major issue with Java and the file uploader. Whenever I launch the file uploader (or the scanner) features, I get a dialog asking

"Do you want to run this application?

Publisher: UNKNOWN
Location: http://192.168.0.101:8055"

Then I click the "I accept the risk and want to run this application" and click Run.

Then the File uploader window appears, but dropping files in it doesn't do anything... After I close the window, I cannot relaunch it (it no longer loads).

The output of the Java console is as follows:

Code: Select all

Java Plug-in 10.51.2.13
Using JRE version 1.7.0_51-b13 Java HotSpot(TM) 64-Bit Server VM
User home directory = /home/lpallard
----------------------------------------------------
c:   clear console window
f:   finalize objects on finalization queue
g:   garbage collect
h:   display this help message
l:   dump classloader list
m:   print memory usage
o:   trigger logging
q:   hide console
r:   reload policy configuration
s:   dump system and deployment properties
t:   dump thread list
v:   dump thread stack
x:   clear classloader cache
0-5: set trace level to <n>
----------------------------------------------------
Missing Application-Name manifest attribute for: http://192.168.0.101:8055/OpenKM/uploader.jar
Missing Permissions manifest attribute in main jar: http://192.168.0.101:8055/OpenKM/uploader.jar
init: com.openkm.applet.lang.Resources_en_GB@1c4ede86 --- en_GB

Is openkm 6.2.5 incompatible with recent java platforms (1.7.0+) or is it a known issue with Java??

PostPosted:**Thu Feb 13, 2014 5:53 pm**

OK I oversaw the forum, but a 3 page thread is discussing about this issue... I will follow the instructions over there and from now on post back on that thread

http://forum.openkm.com/viewtopic.php?f=5&t=11206

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