Acces Folder

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reca
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Acces Folder

Post by reca » Fri Mar 03, 2017 9:21 am

Hello Sir,

We are having problem in viewing of folder.

We have 2k Store user's will upload the Request document at the "APO REQUEST" folder, then Admin user will upload another document for approval in "APO APPROVAL" folder,but here our client want is if they approved the Store 1, the other store will not able to view the document.

In this issue I have try to used the "MY DOCUMENT" but i would need to create 2k folder for each store user. But again another issue in our client is they don't want to have more folder to open or do, they want less processing.

on the other hand, in case i need to use the MY DOCUMENT is it possible to link the taxonomy folder to MY DOCUMENT, i mean here if the admin will upload or update in any folder under taxonomy will be updated also in the My Document without doing anything in My Document only at Taxonomy???

same with the Store user once each user update their own folder under MY DOCUMENT will update also the TAXONOMY's folder


so here Admin user will just focus in the TAXONOMY every new request document and update just under taxonomy no need to go at the MY DOCUMENT and view all 2k folder for the store user.


Is my explanation clear??

I am hoping for your response

Thanks and Regards.
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reca
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Re: Acces Folder

Post by reca » Sat Mar 04, 2017 6:21 am

Hi Sir,

Is it possible also here that if i have 6 Admin then i have 2,000 user,

then i need to divide the 2k in to 6 group, let say Admin1 can view user folder 500, admin2 user folder 500 again.

is this possible??

thanks and Regards, ^_^ :)

reca
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Re: Acces Folder

Post by reca » Sat Mar 04, 2017 9:05 am

Hi Sir,

Another question is if possible also here in folder once the document is already lapse in 1 month able to move on another different automatic?

thanks and Regards,
:D :D

jllort
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Re: Acces Folder

Post by jllort » Sat Mar 04, 2017 11:15 am

If all you need to manage is external request. My suggestion is build specific UI in front OpenKM with SDK. Simplify what the user see, use metadata to identify process linked with users, and make a minimalist UI. Using OpenKM behing other application with SDK is quite easy https://docs.openkm.com/kcenter/

Also you can have some automation task for catalog data, based in year, month, day or similar to automatically distribute data across the repository. We had done something similar for customers, here always is take advantage of metadata -> used to retrieve quickly information with search engine, and automatic catalog when creating a new object ( document, folder or watherver be ).

reca
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Re: Acces Folder

Post by reca » Mon Mar 06, 2017 4:34 am

Hi Sir Jllort,

Noted on this, will check on this. Thanks a lot. :)

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