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Importing files

Posted: Thu Oct 02, 2014 2:06 pm
by macs
Before installing OpenKM I would like to know if I import existing files to OpenKM repository, those files will be copied to the repository? Or they are simply linked to the repository?
I searching for a program that makes search on the contents of the files, but I don't want them to be copied or moved.

Thanks in advance!

Re: Importing files

Posted: Fri Oct 03, 2014 9:00 am
by jllort
The idea of any DMS is consolidate information on a single access point, repository. All DMS will incorporate into its own repository the binary information. Really you're looking for spider or search engine software. There're several search engines what will doing what you want. If you got less 500k files, (I'm not totaly sure about the number, could be 100k ) a good option is the goggle search engine what can be build yet configured with a computer and can customize the results of the search engine and will work as you wish.

However take in mind, DMS can offer you some advantages,. major adventage of getting information on a sinle repository is backup whole information and also apply security level access,. audit acess etc... all centralized. If it's not your case looking for search engine, for your description you'll not found any dms what not incorporate in repository the binary data.

Re: Importing files

Posted: Fri Oct 03, 2014 7:28 pm
by macs
Hi jllort,
First, thanks for your enlightening answer!
All I want for now is to have a tool to search trough file's contents of my little company's local server.
OpenKM is too complex for that, right? What other product would you suggest? I think Google Search Engine is only for web's, no?

Again, thanks for your time!

Re: Importing files

Posted: Sat Oct 04, 2014 10:05 am
by jllort
Look for Google Search Appliance. it's a server with Google engine and runs as an spider in your network. I think that's what you're looking for. DMS is other kind of product, something more than a search engine. Really OpenKM can also work with Google Search Appliance, because across WebDAV protocol can scan all repository documents, and index into Google Search Engine. The only thing I do not like much - when I saw this product - 2-3 years ago - was the limit of the number of files that can be indexed (500k more or less ), although is high number, is a limit. I do not know if this limit also exists now.